NICHOLSON WATER AUTHORITY
AGENDA
TUESDAY FEBRUARY 9, 2021
CALL TO ORDER
PLEDGE OF ALLEGIENCE
APPROVAL OF LAST MEETINGS MINUTES
PUBLIC INPUT
• SCOTTY DOWIS – WATERWORKS RD DEVELOPMENT
• CHARLIE SMITH – BEREA RD DEVELOPMENT
REPORTS
• OPERATIONS
• FINANCIAL
• DIRECTORS
OLD BUSINESS
• GW WILSON RD-SANFORD RD PROJECT
• BENTON (LEASE)
• SEWER
NEW BUSINESS
• UPDATE WEBPAGE
• COUNTY FUNDS FOR WATER AUTHORITY
• CLOSED SESSION – LEGAL ISSUE
ADJOURNMENT
NICHOLSON WATER AUTHORITY
BOARD MEETING
JANUARY 12, 2021
Board Members Present: John Ring, Roger Brock, Paul Cartledge, Robert Akin
Staff present: Tosha Gaddis, Doug Kesler, Ginger Dempsey, Attorney Mark Pruett
Others: Ronald Long, Charlie Smith, Scotty Dowis
Chairman Roger Brock called the meeting to order at 6pm.
Pledge of Allegiance.
APPROVAL OF MINUTES
The minutes from the last meeting were read. There was a motion by Robert Akin to accept the minutes as written. There was a second by John Ring. All members agreed. The motion carried.
PUBLIC INPUT
Before the public input with two developers Roger Brock stated that the NWA is almost maxed out on our well capacity. NWA would need a small spot of the development for a possible future well site.
Scotty Dowis – Waterworks Rd Development: 40 lot subdivision with 2,500-3,000 sq foot homes. It is a 54-acre tract with 18 acres being open. This will be across from East Jackson High School on the Waterworks side. Doug Kesler stated that we have an 8” line in that area. Robert Akin asked when the development would be started. Mr. Dowis stated that the property is still in the rezoning process and that it would be at least August before plans are started. Charlie Smith – Berea Rd Development: 228-acre tract and selling in 8-acre minimum lots. It is presented to buyers right now as they will have to dig their own wells. Charlie Smith wanted to attend the meeting to present it to the NWA and see if we would like to extend our service lines to these lots and possibly through the property to Tal Phillips Rd and loop around to GW Wilson Rd. There was some discussion on cost and Charlie Smith stated that he
has not spoken numbers to anyone but, wanted to present his idea to NWA before talking numbers with anyone. Robert Akin suggested that the NWA work with our Engineer and come up with some numbers and get back with Charlie Smith. Roger Brock asked Ginger Dempsey to make sure that Scotty Dowis and Charlie Smith gets a copy of the Developing & Specs Regulations.
REPORTS
OPERATIONS
Doug Kesler let the board know that the Valve Upgrade on Waterworks/Brockton Rd was completed today. Ronald Long stated Whispering Falls was out of water when the valves were shut off, and they should not have been, and that NWA would need to investigate this problem in the future. Robert Akin reminded Doug Kesler that any changes that we make need to be updated with the County. The power issues at Willard Pittman well are being taken care of. They are waiting on parts to come in. FINANCIAL
John Ring made a motion to transfer the depreciation from 2020, $127,000 from the general fund to the asset maintenance account. And going forward to continue to move the depreciation fund into the asset maintenance account. There was a second made by Robert Akin. All members agreed. The motion carried. Ginger Dempsey stated that she had did the transfer for January and February already.
DIRECTOR Reports None
OLD BUSINESS
GW Wilson Rd Project
The project from GW Wilson to Sanford has been completed. Mike Bledsoe called Roger Brock and said that there was a little extra funds available and that we are going to move the phase 1 down to Mickey Archers with those funds. There was some discussion on extending the project to Watkins Farm Rd. Dale Construction said that they would honor their price at $26 per foot. And it would be approx. 4,000 more feet. Roger Brock stated that it would cost an estimated $100,000 to extend the line from Mickey Archers to Watkins Farm Rd. Roger Brock stated that he would like to offer the taps to these customers at a discounted cost. John Ring asked what the reduction in connection price with Dale Const. would be doing the taps for us. Attorney Mike Pruett said that we would need to have an approved change order to move to Watkins Farm Rd. Mike Bledsoe would need to prepare the change order. Paul Cartledge made a motion to amend the contract of phase 2 on Sanford and to authorize the Chairman and Secretary to sign the contract at $26 per foot. There was a second made by Robert Akin. All members agreed. The motion carried. Benton (Lease) Attorney Mike Pruett stated that the City of Nicholson has agreed on all the changes that NWA has asked for. The Ball Fields and Gym are on separate electric meters. Internet will not be separate. So, internet would be pro-rated along with electric and gas. Ginger Dempsey asked if the City was going to pay for all their water usage. Mike Pruett stated that the City would like to use the 2020 year as their base and supply free water for the volume of that year and if there is anything left over, they would pay the overage. Mike Pruett stated that the City Attorney is
keeping the City Council informed of these changes and requests. John Ring asked Attorney, Mike Pruett if there looked to be any issues with the documentation that he had received last. Mike Pruett stated that everything that he and John Ring had spoken about changing had been changed and that we were down to the utilities as of right now. John Ring made a motion to go forward with the Benton Lease based on the sq footage. There was a second made by Robert Akin. Not all agreed. Paul Cartledge opposed the vote. The motion carried. Sewer John Ring stated that in the past there has been talk about the NWA meeting with the City about sewer and SPLOST use for funds towards a sewer project. Nothing else discussed.
NEW BUSINESS:
Update Webpage
John Ring said that at one point in time we were going to ask John Boyd to look into our current webpage. Roger Brock asked would we wait until we made our move to the City. John Ring stated that it would be separate than our move. And that we need to have a more up dated webpage and it would be worth while to have someone to update it. Robert Akin asked who updated our webpage now, John Ring stated Ginger. Ginger Dempsey stated that it was a free website. John Ring said that she had some issues uploading some files to the website. Ginger Dempsey stated that she did not have any issues putting anything on to the site. Mike Pruett asked if she had that ability to put the agenda on to the website. And stated that we really should be putting the agenda on the website. Ginger Dempsey stated that she can put anything that the board members would like for her to put on it. Robert Akin asked so, holidays, Covid info and everything can be put that on there. Ginger said yes, it is all on there even
in Spanish. Robert Akin said that we need to look at our own website before we make any decisions. Mike Pruett stated that the agenda needs to be posted as far in advance as possible and a summary of meeting minutes need to be posted within the next 48 hours of the meeting. County Funds for Water Authority Roger Brock will be touching base with Marty Seagraves on future projects soon. John Ring stated that he would like to have some signs posted during SPLOST projects going on or County Funded Projects saying either “did this”. There was some audit discussion on some changes that need to be made per Attorney Mike Pruett to the 2019 Audit. These changes are appointed by a grand jury, and the public cooperation. These will also need to be updated for the 2020 Audit. Customer Complaint
Roger Brock stated that we had a called meeting last week to discuss this water line/meter swap at Ridge Creek Dr. And wanted to have the Attorney for NWA to look at all the information provided and to help guide the board. Mike Pruett, we are only responsible to the meter. Everything past the meter is the customers responsibility. There was some discussion on the bills, usage, and years homes were built with Attorney Mike Pruett. Mike Pruett stated that he would prepare letters to contact both customers and take care of this matter. There was a motion by Paul Cartledge to adjourn at 7:07 pm. There was a second by Robert Akin. All members
agreed. The motion carried